Session Long Project: Working on a Negative Letter

Dear Ms. Ambrose,Thank you for allowing me to examine your case. I went over your files, which you gave in the fifth day of may 2008. I saw that you atomic number 18 16 eld old, a graduate of high school through tests conducted by the superior general Education Development (G.E.D.) in February 6, 2007, and has earned 15 semester college hours at the innovative Jersey City University on the first semester of S.Y. 2007-2008. It is also indicated here, in the files that you submitted on whitethorn 5, that you scored a good 71 on your Armed function Vocational Aptitude Battery (ASVAB) test, which should earn you the right to enter the U.S. navy blue here and then, especially that you are ab let out to turn 17 age old this coming month.When I took your case to the office on the eighth day of this month, the numbers show that, for the enlistment of 2007-2008, G.E.D. graduates fork over filled up the 5% allowable applicants save this past week or specifically in April 30, 2008. Yo u have filed your request of performance in the 5th of May 2008, but you will still deposit the chance to file again, since we are always open to applicants who are willing to join and launch an sweet career. We should wait, however, for the next set of enlistments, which should be offered by August 2008. By then, you should have turned 17 years old, with no reason for non cosmos accepted in the navy.If you want, I can send another application to you once the door is open again for enlistment applicants. That will only take about 2-3 months from now, which is only a little time, as compared to the huge opportunities that you will be having for the hobby years ahead. I am trusted that you will have no problems by then, especially if you earn more(prenominal) semester college hours, which you can still take in these three months that you have. For the meantime, it would be trump out to wait for the next deal, which should arrive this August. This can be an opportunity to b eguile better standing, which should reflect well in your upcoming files.Good luck and see you again this August.Sincerely,_________________SH1 (SW/AW) Jermaine MooreUnited States Navy RecruiterNRS Bossier City, LouisianaThe principlesThe principles that were used in creating the earn above are mostly from the article of Joel archer (2002) of westerly Michigan University. I tried to be as logical and presumptive as I can be, without acquire too formal, so that the proof reader will feel the concern of the letter writer (although not precise emotional). I tried to indicate that what I was relaying to her was nothing very tragic or sad because another set of enlistments should arrive by the pursuit 2-3 months.The letter mirrored that what was happening was for the best of both the writer and the readera win-to-win situationand even if the applicants request for doorway has been denied, there are other opportunities in the future, which the writer would be blithe to accompany the reader. I tried to show that the event was reasonable and legitimate, with the designing of offering the reader most alternatives that might help in her getting accepted in the next opportunity.This is to compensate for the shortcoming, which makes the letter forward-looking (instead of backward-looking), motivational, and not very prohibit to read. It makes the reader realize that the letter does not real indicate refusal or rejection but more of a delayed opportunity. I tried to minimize the impact by trying to point out that the opportunity is not lost but would come again in the months ahead.The partsFollowing the lecture of Bowman (2002), the letter that was presented is composed of the following (1) The pace grant that, in this letter, dictates the thankfulness of the writer for allowing him to examine the case, as well as the information that the writer has received concerning the case. (2) The lead portion that dictates the major episode that has led the writer to c reate a letter for the reader, which should include the negative message that is the reason for filing the negative letter. In this letter, it reflects that G.E.D. applicants were accepted only until April 30, 2008. (3)The blend outcomes portion that changes the angle of the letter from negative to positive it turns the message from backward-looking to forward-looking. In this letter, this part says that the reader will get the chance to file again by August of the same year. Finally, (4) the spark off portion, which dictates why the alternative would suit and benefit the reader, with the decision to offer mount and promote goodwill this presents the reason on why the letter is not entirely negative, as it presents more positive opportunities that offer the reader some benefits.ReferencesBowman, J. (2002). Writing negative messages. Business communication managing information and relationships. Retrieved May 8, 2008, from Joel P. Bowman Homepage http//homepages.wmich.edu/bowman/bad news.html.Carroll, A. (2004). Letters we get stacks of letters and business notes. Retrieved May 8, 2008, from Dr. Jays Write Homepage http//www.csun.edu/vcecn006/lettr.html.Sittenfeld, C. (1999, March). Good ways to deliver bad news. steadfast Company Magazine, 23. Retrieved May 8, 2008, from FastCompany.com database http//www.fastcompany.com/magazine/23/buckman.html.